MCEER HIGHWAY PROJECT
FHWA CONTRACT DTFH61-98-C-00094
Seismic Vulnerability of the Highway System

Task G2-1: 3rd FHWA National Seismic Conference on Bridges and Highways
Subject Area: Technology Exchange and Transfer

Principal Investigator(s) and Institution(s)
Ian M. Friedland, MCEER

Objective and Approach
The first and second National Seismic Conferences on Bridges and Highways were held in San Diego and Sacramento, California in December 1995 and July 1997, respectively. Under this task, MCEER will organize and conduct the Third conference on behalf of the FHWA. At this time, it is anticipated that the conference will be held in early to mid-2000 and, based on preliminary discussions with the chair of the steering committee for the conference (Mr. Roland Nimis, FHWA), indications are that the conference will be held in the Seattle, Washington area.

MCEER activities under this task will include the following:

Assist and work with the conference chair (Mr. Roland Nimis) and the steering and technical committees (to be appointed by Mr. Nimis) on all conference planning activities, and provide support to the chair and these committees as required.

Identify and negotiate a contract with an appropriate facility in which the conference can be conducted.

Work with the conference steering committee and develop, print, and issue the conference preliminary announcement and call for abstracts.

Work with the conference technical committee and assist in the development of the conference technical program, and collect and organize all submitted abstracts for review by the technical committee; contact selected presenters, and arrange for the submission of camera-ready conference papers.

Prepare and publish a bound conference proceedings which will be distributed to all conference participants.

Work with the conference steering committee and develop, print, and issue the conference final announcement and registration form.

Manage all conference registration functions. This will include pre-registration and on-site registration, including collection of registration fees and preparation of conference hand-out packages.

Manage all conference exhibitor functions. This will include marketing to exhibitors, negotiating space, collecting exhibitor fees, and providing exhibitor setup assistance.

Assist the conference steering committee in contacting and making arrangements for international speakers and the banquet speaker, as appropriate.

Manage all on-site conference activities. This will include on-site registration for conference participants, preparing and setting up all required conference space and signage, negotiating and managing audio-visual and poster presentation equipment and personnel, organizing speakers and speaker-ready facilities, and organizing poster presenters and presentations.

Provide a post-conference report documenting problems and successes that were experienced during the planning and conduct of the conference.

During Year 1, the prospective dates and location for the conference will be set, and the preliminary conference announcement and call for papers will be prepared and mailed.

Anticipated Start Date and Duration
January 1, 1999 - 36 months

9/24/99